The platform
Designed around the student lifecycle.
Tera supports every stage of the student journey, from initial enquiry and application through to graduation and alumni engagement. Colleges configure workflows, forms, communications and reporting to match their own practices and requirements. Every screen below is Tera as it runs today, on a demonstration college built from a real one, with every person made up.
Admissions and recruitment
Manage applications with confidence
Tera streamlines admissions with a clear view of every applicant and their progress through the selection process.
- Online application forms accessible from any device
- Admissions workflows supporting review, interview and offer stages
- Document collection and checklist management
- Application and acceptance trends monitored across intake periods
Student records
A single student record
Each student keeps one record throughout their relationship with the college: a complete history of applications, accommodation, academic information, engagement and participation.
- Flexible filtering, reporting and data management
- Current residence and occupancy information
- Bulk administrative actions
- Shared views and dashboards for staff teams
Student profile
Supporting the whole student
Student information is organised in one comprehensive profile, so authorised staff can reach what they need to support students effectively.
- Residential history and accommodation details
- Academic program information
- Leadership appointments and awards
- Emergency contacts and documentation
- Health and dietary information protected by role-based permissions
Accommodation management
Residential operations in one place
Tera gives visibility across rooms, buildings and occupancy, helping colleges manage accommodation efficiently throughout the academic year.
- Room and bed management
- Residential contracts and occupancy tracking
- Arrival and departure records
- Vacation and break-period accommodation planning
- Student occupancy responses from mobile devices
Forms and information collection
Flexible forms for every stage of the student journey
Create online forms for applications, accommodation processes, student programs, events, wellbeing initiatives and administrative requirements. Information submitted through a form is stored automatically in the student's record, reducing duplication and manual data entry.
- Customisable forms with conditional logic and a wide range of question types
- File uploads, photos, declarations, payments and supporting documentation
- Information captured during the application flows directly into the student record
- Forms shared with applicants, students, staff, alumni or external participants, with no account required
- A consistent experience on mobile devices, tablets and desktop computers
Workflow and communications automation
Streamline administrative processes
Tera reduces repetitive administrative work by automating communications, approvals and workflow actions. Automations are configured to align with each college's policies, procedures and business processes.
- Automated application, interview, offer and acceptance communications
- Customisable email templates reflecting your college's branding and communication style
- Microsoft 365 mailbox integration for sending and recording correspondence
- Workflow checkpoints that require documents, approvals and actions before the next stage
- Configurable business rules designed around your existing processes
Reporting and strategic insights
Information for operational and governance decision-making
Real-time reporting and dashboards support operational oversight, strategic planning and governance requirements. Monitor trends and performance without preparing spreadsheets by hand.
Administrative tools
Supporting day-to-day college operations
Tera brings together the operational tools colleges rely on every day within a single platform, helping staff work efficiently while maintaining appropriate governance and record keeping.
Quad — the student portal
Supporting students, applicants and alumni.
Quad is a single online portal that supports each person throughout their relationship with the college. Accessible from any device, it lets applicants, students and alumni engage with the college through one consistent, familiar experience.
- Submit applications and supporting documentation
- Pay application and related fees
- Complete forms and administrative requirements
- Respond to accommodation and occupancy surveys
- Access information relevant to their residency
- Stay connected with the college community after graduation
The same record follows a person from first enquiry to alumni engagement, for a seamless experience across the whole student lifecycle.
